One Act Festivals Rules

The ONE ACT CIRCUIT FESTIVAL RULES 2023

MISSION STATEMENT

The spirit that lies behind these festivals is more one of participation than of competition. Therefore, every effort should be made to emphasize the experience of sharing.

The Joint Committee of the ADCI/DLI (hereafter the Joint Committee) reserve the right to amend these rules and shall have the sole discretion in any matter regarding their interpretation. The decision of the committee in any such matter shall be final and binding.

(Please Note – The Joint Committee reserves the right to revise these rules and/or to add supplementary rules in exceptional circumstances.)

GROUPS

(These rules should be read in conjunction with the Adjudicator’s Brief for One Act Drama Festival Circuit)

1. All Groups wishing to compete on the One Act Drama Festival Circuit must register with the National Secretary of the Joint Committee. Applications for registration will not be accepted before August 1^st
2. Following the late August meeting of the Joint Committee, a registration number will be assigned to each group for the upcoming season and an official application form forwarded. This form must be used to make applications to individual festivals, only after 1^st September
3. Completed application forms shall be considered to constitute complete acceptance of these rules and must be signed by an officer of the competing group
4. Festival participation is confined to amateur groups and is for one-act plays only
5. The plays will be presented in a curtain setting. Only essential freestanding pieces will be allowed, Stage props should be kept to a minimum because of backstage storage space

(Please note that the Adjudicator’s Brief for One Act Drama Festival Circuit states – “The spirit of the One Act  Drama Festival Circuit is that Groups essentially perform in front of drapes and therefore the use of sets is not allowed Only free-standing pieces shall be used and proportionally most of the setting (not including props or furniture) should be drapes/curtains and not flats. To this end Groups must set-up in 10mins and strike in 5mins. The adjudicator shall be concerned to especially encourage groups showing imagination in dealing with this limitation. The Adjudicator shall decide on whether or not a set has been used in a production. In the event of an Adjudicator deeming a set to have been used, the penalty is disqualification”)

6. There must be a minimum of two actors in each play
7. Plays must not exceed fifty-five (55) minutes in duration and plays lasting less than 20 minutes will not be accepted. The approximate running time of the play must be stated in advance
8. The author’s permission to perform must be obtained and appropriate fees must be paid in advance. No alteration to the script may be made without the written permission of the author/agent
9. On acceptance to a festival, the licence to perform, copy of script and any other items designated by the Festival Secretary must be forwarded by the specified date. Electronic copies or photocopies of scripts are NOT Where the original is out of print or only available electronically, proof of same must be furnished and a high-quality bound copy may be submitted
10. Notice of acceptance of a Festival is binding and cannot be reneged upon if alternative festival offers are received. Groups risk sanction from The Joint Committee if they cancel following acceptance of an offer. In the event of unforeseen circumstances cancellation by a group, who have accepted, must be communicated immediately to the festival secretary and to the Secretary of the Joint Committee, followed by an email outlining the circumstances
11. Proof of group insurance must be provided to the Festival Committee
12. All perpetual trophies shall be returned by October 1^st of the following year or when requested to do so by the Festival Committee
13. Each group may compete / participate in a maximum of six festivals but may take qualification points from three festivals only. In the event of two or more competing groups having equal marks for the last qualification place in the All-Ireland Finals, marks from a fourth and subsequent festival may be taken into account to decide on qualification. If groups remain tied after all festival results have been considered, then a draw will be held to decide on the qualifying group(s)
14. Complaints concerning any aspect of a festival should be made to the Festival Director/Secretary concerned as soon as possible after the matter arising. The complaint must be put in writing to the Secretary of the Festival within 3 days of completion of the festival. The festival may consult with the Secretary of the Joint ADCI/DLI Committee for assistance with resolving the matter. The competing Group may appeal the decision of the Festival Director/Secretary to the Joint Committee within 24 hours of having the decision communicated to it. The decision of the Joint Committee on any matter shall be final and binding on all Groups and Festivals
15. Any group found by the Joint Committee to have brought the One Act Drama Festival Circuit into disrepute or which has committed a serious breach of the rules will be suspended from the One Act Drama Festival Circuit for two years. Any such penalty can be appealed to the Joint Committee

FESTIVALS

(These rules should be read in conjunction with the Adjudicator’s Brief for One Act Drama Festival Circuit)

16. The dates for the holding of all preliminary festivals shall be notified by June 1^st each year to the National Secretary of the Joint Committee with the name of the adjudicator
17. Preliminary festivals must be affiliated to either DLI or ADCI
18. Applications for new festivals will be considered at the AGM of the Joint committee in February of each year
19. Affiliation to the All-Ireland One Act Drama Festival Circuit may be withdrawn if a festival fails to comply with the One Act Drama Festival Circuit Rules or the directions of the Joint committee. A festival has the right to appeal this decision to the Joint Committee
20. The final date for conclusion of preliminary festivals shall be decided annually by the Joint committee
21. There shall be an open and confined section with a minimum of three (3) groups in any section to make a qualifying competition. Ideally all festivals should aim for 4 groups in each section unless the Joint Committee allows a competition in exceptional circumstances
22. Festivals must only accept applications on the official entry form with a valid registration number. Successful entries are at the discretion of the festival committee. All entries, successful or unsuccessful shall be advised as soon as is practicable.
23. Festivals may not announce their final line-up until after 7^th September
24. The line-up of participating groups must be provided to the National Secretary prior to the October meeting of the ADCI/DLI Joint Committee. No alteration to the list of participants may be made following this, without the consent of the Joint Committee.
25. On acceptance, Festivals must furnish groups with stage plans and details of technical facilities. Extra technical equipment, such as strobe and smoke machines etc., may only be used with the prior agreement of the festival. IT IS INCUMBENT UPON THE HOST FESTIVAL TO ADVISE THE AUDIENCE OF THE USE OF THIS TYPE OF EQUIPMENT
26. The festival committee must ensure that the bars used to provide general FOH wash must not be moved or interfered with
27. Festivals shall provide plain drapes and masking flats and the use of a cyclorama or cyclorama cloth
28. All festivals must provide a copy of their insurance to the Joint Committee.
29. The Festival Programme Cover must include the following sentence “Under the Auspices of the Joint Committee of the Amateur Drama Council of Ireland/Drama League od Ireland”
30. Plays must not exceed fifty-five (55) minutes in duration and a play lasting less than 20 minutes should not be accepted. (See rule 40 below)
31. Plays must commence at the specified time and intervals between them will be limited as follows: Each group will be allowed a maximum of ten (10) minutes to set-up and five (5) minutes to strike. Groups who run over this schedule will be penalised by a deduction of ten (10) marks from their total. Each festival committee shall appoint a timekeeper whose duty it is to time the set-up, the strike and the play and to inform the adjudicator of groups who exceed the limits
32. There must be a specified venue opening time available for performing groups. This must include the availability of a technical person for 30 minutes per group prior to performance
33. Broadcasting of performances or nightly public adjudications is not permitted; however the final results may be broadcast
34. The onus is on festival secretaries to check and verify the marking sheets before the announcement of results
35. Festival results must be sent by each Festival Secretary to competing groups within one week of the conclusion of their festival
36. Results of preliminary festivals must be communicated to the National Secretary IMMEDIATELY after the closing of the festival on final night by phone call, TEXT or Whats App to allow results to be posted on social media. The official results sheets must be sent to the National  Secretary by  post or email within three days of the conclusion of the festival
37. Festivals who fail to comply with any of these rules may have their nominating status withdrawn by the Joint Committee. Any such decision can be appealed to the Joint Committee
38. Adjudicators should be chosen from a recognised panel. (Currently, The Joint Committee recognises the ADA, GODA and SASDA panels). Should a festival wish to employ a non-affiliated adjudicator, they must submit a detailed CV for consideration to the Joint Committee prior to the April meeting
39. A Festival may only employ the same adjudicator for a maximum of two consecutive years, following which they must appoint a new adjudicator
40. In the event of an adjudicator not being able to complete their duties then the festival must have a contingency plan. Should an agreement or solution not be available then that festival will be declared void and no qualifying points can be awarded

ADJUDICATOR

(These rules should be read in conjunction with the Adjudicator’s Brief for One Act Drama Festival Circuit)

41. Plays must not exceed fifty-five (55) minutes in duration and plays lasting less than 20 minutes will not be accepted. The approximate running time of the play must be stated in advance. Where 55 minutes is exceeded, five points per minute or part of a minute shall be deducted. Should a play run over by five (5) minutes, automatic disqualification will apply
42. THE ADJUDICATOR SHALL RETURN ALL SCRIPTS TO THE COMPETING GROUPS
43. The adjudicator’s decision in regard to awards and marking is final
44. The following Marking system shall apply to each Festival: Acting 40, Production 35, Presentation 15, and Dramatic Achievement 10. Ties for places may not be awarded.

Marks towards All Ireland:  1st Place 12 points; 2nd Place 5 points; 3rd Place 2 points. 

Points are only awarded to a third placed group when there are four or more groups competing in that section. (See the note in the introduction)

45. These rules should be read in conjunction with the Adjudicator’s Brief for One Act Drama Festival Circuit

ALL IRELAND FINAL

46. The rules governing the One Act Drama Festival Circuit shall also apply to the All-Ireland One Act Finals
47. The Finals shall be conducted according to the Protocol for the All-Ireland Finals
48. Qualifying groups must have at least one win at a preliminary festival unless otherwise determined by the Joint Committee where an exceptional case arises
49. *All qualifying Groups must supply their information electronically in WORD FORMAT, within 24 hours of notice of qualification, to the Secretary of the All-Ireland Festival Committee. (i.e. Cast and crew listings, group histories and play synopsis)
50. The hosting of the Finals Festival shall rotate annually and shall take place on the weekend commencing the first Friday in December each year, unless otherwise directed by the Joint Committee
51. The Finals Festival shall consist of 6 Plays in the Open Section and 5 Plays in the Confined Section and shall be held over three days
52. An Open Draw shall be held for the order and dates of participating groups in the All-Ireland Finals. The draw will be supervised by members of the Joint Committee of the ADCI/DLI for the One Act Drama Festival Circuit
53. The winner of the Confined Section All-Ireland must perform in the Open section in their next competitive year
54. At the February meeting (post All Ireland), when presenting the final report, a donation of €600 must be given to the Joint Committee to assist them in their operational costs. Expressing an interest to host the All-Ireland Finals is seen as agreement to the above Donation